Documents required for product homologation.

The required documentation is set forth and enunciated below, for which its application must be taken into account, after validation by the sub-process in charge. Said documentation must be sent in magnetic form.

Steps for product homologation

The stages developed for the approval of products in the companies are as follows:

  • The supplier interested in the homologation of the product will formally make the request to the Supplier Management sub-process, e-mail: dgbuitrago@grupodellano.com, through which the clarifications and request for the required information will be made.
  • When the documents are complete, a maximum of 22 calendar days is foreseen for tests with Company resources; with external resources, 60 calendar days is foreseen, as well as for field visits and third party laboratory tests.
  • Once the homologation is completed, a meeting is held with the person responsible for the request for the socialization of the results obtained in the homologation, these results in turn will be fed back to the Supplier as appropriate. Likewise, the homologation report will be sent via e-mail for prior knowledge, and through this means the recommendations of the case will be presented.
  • If the product, material or equipment complies and is purchased, follow-ups will be made for periods not exceeding 6 months from the date of purchase.
  • Once two years have elapsed since the product was approved, the product, material or equipment will be reviewed as a product in use. If it complies, the approval will be continued, otherwise, notice will be given to Resource Management - Purchasing Sub-process, the loss of the approval (prescription of the approval).

Management of supplier's property

The disposition given to the samples that the Supplier sends for homologation are typified in 3 situations; however, it is important to take into account that these will be assumed in their cost by the Supplier, which will be subjected to destructive and non-destructive tests, as the case may be.

  • Products, materials or equipment that are ready to be installed: Se deja evidencia de esta actividad en el formato Seguimiento a equipos y materiales instalados. Si estas cumplen se dejarán instaladas para seguimientos posteriores, de lo contrario serán retiradas.
  • Products, materials or equipment that complied with the homologation process: A part or a sample unit will be left as evidence and reference for follow-ups and comparison with products arriving later if the approved reference was purchased.
  • Products, materials or equipment that do not comply with the approval process: These samples will be returned to the supplier.
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